VIXIS SYSTEMS
Our Systems

SYSTEMS BUILT TO CONVERT

Six integrated automation systems engineered to capture every opportunity, recover every lost lead, and convert more prospects into booked appointments.

I

AI Lead Capture

Capture every inbound opportunity before it disappears.

VIXIS AI Lead Capture eliminates the response time gap entirely. The moment a prospect submits a form, sends a message, or initiates contact, the system responds instantly, qualifies the lead, and routes them into the correct follow-up workflow.

Instant response to every inbound inquiry 24 hours a day
Automatic lead qualification and routing
Multi-channel capture: web forms, chat, SMS, and social
Seamless handoff to your sales team or booking system
Full lead data captured and logged automatically

No lead goes unacknowledged. No opportunity falls through the cracks in the first critical minutes.

II

Missed Call Recovery

Turn every missed call into a recovered conversation.

A missed call is a missed opportunity, but only if you let it stay missed. VIXIS Missed Call Recovery automatically detects unanswered calls and immediately sends a personalized follow-up message to re-engage the prospect. The system keeps the conversation alive while your team is unavailable, ensuring that no caller simply moves on to a competitor.

Automatic SMS follow-up triggered on every missed call
Personalised messaging based on caller data and context
Re-engagement sequences that continue until a response is received
Conversation routed to your team the moment the prospect replies
Full call and response tracking in your CRM

Recover conversations that would otherwise be permanently lost without any manual effort from your team.

III

Automated Lead Nurture

Follow up consistently. Convert more leads over time.

Most leads don't convert on first contact. They need consistent, intelligent follow-up over days, weeks, or months. VIXIS Automated Lead Nurture builds and deploys multi-step follow-up sequences across SMS and email keeping your business in front of prospects at the right moments, with the right messages, without requiring your team to manage it manually.

Multi-step SMS and email nurture sequences
Behaviour-triggered messaging based on prospect actions
Sequences tailored to lead source, service type, and stage
Automatic pause and handoff when a prospect responds
Performance tracking across every sequence and message

Consistent follow-up that runs automatically converting leads that would otherwise go cold and forgotten.

IV

Database Reactivation

Your existing database is an untapped revenue source.

Every business has a database full of leads, past enquiries, and inactive contacts that were never properly followed up. VIXIS Database Reactivation deploys targeted reactivation campaigns to re-engage these dormant contacts turning an overlooked asset into a source of booked appointments and recovered revenue, without spending a dollar on new lead generation.

Audit and segmentation of your existing contact database
Personalised reactivation sequences via SMS and email
Intelligent timing and cadence to maximise response rates
Automatic routing of reactivated leads into your booking flow
Clear reporting on contacts reached, responded, and converted

Extract measurable value from leads you've already paid to acquire without additional advertising spend.

V

Appointment Automation

Move qualified prospects to booked appointments automatically.

Getting a prospect interested is only half the battle moving them to a booked appointment requires consistent follow-up, qualification, and scheduling. VIXIS Appointment Automation handles all of it: qualifying prospects through intelligent conversation, presenting available times, confirming bookings, and sending reminders all without manual intervention from your team.

Automated prospect qualification before booking
Direct calendar integration for real-time availability
Automated booking confirmation and reminder sequences
No-show follow-up and rebooking automation
Full appointment data synced to your CRM automatically

More booked appointments with less manual scheduling and fewer no-shows through automated reminders.

VI

CRM & Workflow Integration

Connect your systems. Eliminate the manual work.

Disconnected tools create gaps, and gaps create lost opportunities. VIXIS CRM & Workflow Integration connects your existing platforms, automates data handoffs between systems, and eliminates the repetitive administrative tasks that slow your team down. The result is a unified operation where every lead, conversation, and appointment is tracked, routed, and managed automatically.

Integration with your existing CRM and business tools
Automated data entry, tagging, and pipeline updates
Workflow automation for internal handoffs and notifications
Elimination of manual data transfer between platforms
Custom automation built around your specific processes

A connected, automated operation where your team focuses on high-value work, not administrative tasks.

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READY TO BUILD YOUR SYSTEM?

Book a strategy call to identify where your business is losing opportunities and design the system to recover them.